General Rules & Rgulations



Please avoid bringing valuable personal items to work and do not leave any valuables either unattended or overnight.  We cannot accept liability for the loss of, or damage to such personal property brought onto our premises.




Any employee who has lost items of property at work should immediately advise their Reporting Manager.  Similarly, any unidentified article should be handed to their Reporting Manager whilst attempts are made to discover ownership.




All mail received will be opened and that will include private mail addressed to individual employees.  There should be no expectation of privacy in this regard. Please do not post your private mail at our expense.




Bicycles and private vehicles parked on or around our premises are done so at the owner's sole risk and we accept no liability for any loss or damage caused to such vehicles.  All cycles and motor vehicles belonging to employees may be parked in the spaces or racks provided on the Company’s premises.




Please keep your individual work area clean and tidy at all times.  We encourage a clear desk policy.




Where such facilities are provided on our premises you should ensure that such areas are kept clean and tidy at all times.  The consumption of food and drink is not allowed in any work area. 




1          Mobile Phones


1.1          The provisions of this policy apply where the Company has agreed to provide you with a mobile phone for the better performance of your duties.


1.2          You must take good care of the mobile phone and ensure that it is kept safe and in a serviceable condition.  If it is not functioning properly you must inform your Reporting Manager as soon as is reasonably practicable.  If the mobile phone is lost or stolen you should report it immediately to your Reporting Manager and to the local Police so a crime number can be obtained and appropriate action taken.


1.3          Whilst the Company permits essential personal telephone calls, excessive use of any mobile or other phone for personal calls is prohibited.


1.4          Use of the mobile phone whilst driving is expressly prohibited unless you are using a hands-free kit. 


1.5          A breach of paragraph 1.3 or 1.4 above will constitute a disciplinary offence and will be dealt with under the Company’s Disciplinary Procedure.


2.         Identifying personal calls


2.1          The Company operates the mobile phone on a monthly contract basis. 


2.2          The Company will receive a monthly itemised list of calls from the service provider from which you must identify your personal telephone calls if the invoice is deemed excessive by your Reporting Manager.  If the cost of your personal calls is excessive (more than £5.00), the cost of these calls will be deducted from your salary/wages, in accordance with your contract of employment.




Prior permission must be sought from your Reporting Manager before any collections or fundraising activities are undertaken on our premises.




All unauthorised forms of gambling/betting are strictly forbidden on the Company’s premises whether during or outside of working hours.




Employees in the course of providing services to clients, or in their dealings with suppliers, on the Company’s behalf, should under no circumstances accept money, gifts, or other forms of reward without first obtaining the express approval of your Reporting Manager.